Commit to capacity now. Convert on a realistic timeline.
What it is:
The SeatBoard Intent Summit is a curated forum where institutions and vetted agencies meet, evaluate fit, and agree on milestoned capacity intents tied to real program seats by intake and city. It keeps everything you value—networking, relationship-building, and contracting—and adds a structured way to translate those relationships into forecastable seat plans over the coming months.
Why it’s needed now:
- Planning under constraints: With changing policies and processing timelines, leaders need credible forecasts of who can fill which seats, by when.
- Tier-2/3 reach: Growth increasingly comes from beyond metros; intent by city/tier clarifies where partners can truly deliver.
- Accountability with flexibility: Clear milestones respect institutional turnaround times while keeping both sides aligned on progress.
How it works:
Pre-event
- Institutions upload a simple SeatBoard (program, campus, intake, seats targeted, priority cities).
- Agents submit Intent Cards (capacity by program/intake, source cities, proof points).
- Meetings are pre-matched where seat needs intersect with agent intent.
Onsite (concise agenda)
- SeatBoard Brief — open needs by program/intake/city
- Pre-matched 1:1s — relationship building, due diligence, and fit discussion
- Enablement mini-clinics — SOP/funds/document expectations to streamline future files
- Commit Window — convert aligned discussions into a Milestoned Intent (capacity + dates)
Post-event
- Milestone rhythm: 30/60/90/120/180-day check-ins (e.g., enquiries, applications, offers emerging, deposits beginning, intake wrap).
- Light dashboard: read-only tracker by program / intake / city / agent for intent → applications → offers → deposits, aligned to institutional timelines.
The Milestoned Intent:
- Institution • Program • Intake • City focus
- Agent • Counsellor lead
- Committed capacity (N) with milestones (Day 60 apps, Day 90 offers emerging, Day 120 deposits begin, Day 180 status)
- Enablers: seat-matrix cadence, SOP templates, funds norms, target turnaround
- Governance: code of conduct, sub-agent disclosure
- Check-ins: monthly 30-minute review
This is a business forecast and operating plan—ideal for internal planning and partner accountability.
What institutions gain:
- Network + clarity: meet, assess, and (where appropriate) sign or renew contracts, while leaving with city-level capacity intents.
- Forecastable seat plans: by intake and program, with named partners and dates.
- Operational alignment: documented enablement needs for admissions and regional teams.
What agents gain:
- A fair path to onboarding: demonstrate coverage and competence through intent, not booth size.
- Visibility & trust: shared milestones, faster answers on SOP/funds/doc expectations, and recognition for meeting commitments.
Who attends:
- Institutions: International directors, regional managers, admissions/offer & compliance teams.
- Agencies: Principals and senior counsellors committed to ethical, outcomes-focused recruitment.